Bonfire allows you to track which Vendor was awarded a contract under a project. An Award Notice can be only internal to users within the organization, or it can be made public. This article focuses on internally setting the Award status.
NOTE: This feature is for internal award purposes only. If you'd like publicly Award a Vendor, please see Public Award Notices & Public Archives (Past Public Opportunities). In either case when a Vendor is marked as "Awarded", the Vendor is NOT automatically notified of the award.
You can watch the video below to see how to award a vendor through Bonfire:
NOTE: The video above focuses specifically on making a Public Award Notice, however the steps for an internal Award are very similar. Simply don't check the Post Award Statement Publicly box (if it is visible on your screen) to keep the award internal.
You can also follow the instructions below.
To mark a Vendor as awarded, you first need to mark the project as Completed (see What happens when I mark a Project as Completed?). Once marked as Completed, scroll down to the Submissions section, locate the Actions button, and click on Award.
Fill in the date, value, and reason for the Award.
When finished, you'll see a star next to the Awarded Vendor. Note that multiple Vendors can be marked as awarded (as in the case of an RFSQ for example).
If a Vendor was awarded by mistake, repeat the steps above. Instead of Award, under the Actions menu, you will now see Un-Award.
Projects with awarded Vendors will have a green badge under the title of the project to internally indicate that an award has been made.