Alternate Options is a feature that allows you to define the maximum number of Alternate Proposals a vendor can provide for a project.
This feature allows vendors to upload multiple submissions for the same buying decision and lets you control what information they need to provide in order to upload an alternate submission.
*Note: This feature is opt-in, so you'll need to contact [email protected] to have it enabled for you.
By default, all Requested Information (Documents, Data, or Questionnaires) are common. This means that when a Vendor submits an Alternate, they will not be asked to provide that file (as it should be common across the two submissions). For example, you may want the "Signed Bid Form" to be Common as it only needs to be signed and provided once per Vendor.
In order for a Vendor to be able to submit an Alternate Option, you need to make at least one of the pieces of Requested Information Unique Per Alternate by checking off the Unique Per Alternate checkbox (see picture above).
Not only can you make the Requested Information Unique Per Alternate, you can also set up your Criteria to be Unique Per Alternate (by default they are all Common). For Unique per Alternate Criteria, Evaluators will need to provide a score for both the Primary and the Alternate submission; otherwise, the Evaluators will only need to provide a score for the Primary submission, and this score is linked to the Alternate Submission. For example, you will likely want to set up your Pricing criteria as Unique Per Alternate if the vendors are providing different prices for each submission.
To make a criteria Unique per Alternate, you simply check the Unique per Alternate checkbox (as shown above).
Unique per Alternate criteria will be tagged on the main screen like the below screenshot.
The Submission Instructions for the Vendor will appear as follows outlining the requirements for the Unique per Alternate Options for the project.
If you have any questions, please contact [email protected].