To setup the appropriate Requested Data Fields navigate to the Requested Information section and click on the Manage button as pictured below:
In this example we are going to add a True/False, a Yes/No and also a Number Requested Data Field.
- Click Requested Data at the bottom of the pop-up.
- Under the Option column, click the dropdown menu to expand it and then click True/False.
- Repeat accordingly to indicate availability for a site visit, this time selecting the Yes/No option.
- Repeat a third time, selecting the Number option for the third piece of Requested Data which we'll call Price.
We've now created three Requested Data fields. For the first one, we ask the Vendor if they have insurance over $1M which they must answer either True or False. For the second field, we ask if the Vendor is able to attend a site visit. Finally, for the third field we ask the Vendor to enter their Price as a numeric value.
Mapping the Criteria
Now we are going to map the Criteria to the Requested Data (True/False, Yes/No and Number) to allow us to Auto-score that Criteria. Next to the Criteria heading, click on Manage.
In the screenshot above, the first created Criteria is mapped to the Data Field "Has insurance over $1M" (note how this is under Auto-scored by True/False Requested Data). This field is the True/False Data Field we defined in the previous step under Requested Information. Essentially this Criteria is being scored based on the answer for the True/False Requested Data. If the vendor answers with True, the Mandatory Criteria will be marked as Pass and vice versa.
The screenshot above shows the second and third Criteria mapped to the "Able to attend site visit?" and "Price" Data Fields respectively. The "Price" field specifically was set up as a Number Data Field. For simplicity, we have assigned the Cost Criteria a point value of 100.
This is what our Criteria looks like after it's mapped:
Now that the Criteria has been mapped, let's take a look at how Auto-scoring works by looking at two sample submissions. We'll call these Vendor #1 and Vendor #2.
Vendor #1 answers as follows:
Vendor #2 answers as follows (note how they have answered 'false' and 'no' for the T/F and Yes/No questions respectively):
Once the applicable Evaluation Groups have been released, the auto-scoring will automatically occur. You can now view the scoring under the Scoring Summary section:
Note the purple coloring for the score indicating that the criteria has been automatically scored.