Public Files are placed on the portal and available for anyone to download. If you are looking to upload a Public File while also notifying vendors, you can do both at the same time by issuing a Public Notice.
First, navigate to the Files section, then click on Upload -> Public File
The Upload Public File window will pop up. Fields designated with a red asterisk (*) are required. (For a list of compatible file types, please see our What file types are compatible in Bonfire? page.) Within the Public Files upload option, you have the ability to upload multiple files at once by dragging and dropping them into the box provided, or choose Browse Files to locate the file saved on your computer. You will need to select a file type (note that this is purely a label and does not impact any functionality), and it is best practice to provide a description of the file for your vendors. Once you have selected all the files needed, hit the Upload button! In the example below, we are uploading a .pdf file as a Public File:
Once the file is added it will appear under the Public tab of the Files section. (Do note that this is also viewable by any internal users within your organization that have access to your project.) Details of the file are displayed including the file type, description, and date it was added. From here you can also click on the Actions button to Edit/Delete/Download the file:
For more insight on how vendors view and download Public Files, please see our Where do I download the documents for the opportunity? page. You can also click Actions -> Preview on Portal on your Project Details page for a direct example.
Please note, if you have the Past Public Opportunities option enabled for your portal, your Public Files will remain downloadable by vendors after the project closes. If you wish to only restrict this access to during the Open phase of the project, you can click Actions -> Edit Project on your Project Details page, and enable Hide public-facing documents from the portal once the project closes:
Public Files within Project Templates
For organizations with the File Library module, users will be able to import public files to a project template via their File Library.
For more information on how to upload files to project templates from your File Library, please see the Add Files to Project Templates from your File Library section in our Bonfire Solicitation Builder (File Library and Drafting) article.
Editing Files within Project Drafts
For organizations with the Bonfire Solicitation Builder (File Library and Drafting) module, users will be able to edit internal and public files within a project draft via the In-App Document Editor. These files are NOT linked to templates, so updates to these files will not update files within project templates nor the file library - changes to these files will remain within the project draft itself.
To open these files within the In-App Document Editor, navigate to a project that is still in its draft stage and click on Files on the left hand side. Ensure that there is at least one editable file (.doc or .docx) uploaded to either the internal or public files section. Once you have located the Word file that you wish to edit, simply open the Actions menu associated with that file and select Open in Editor:
For more information on editing files with the In-App Document Editor, please see the Editing and Formatting Features section in our Bonfire Solicitation Builder (File Library and Drafting) article.
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