How do I publicly Award a Vendor?

Bonfire allows you to display which Vendor was awarded a contract under a project. An Award Notice can be only internal to users within the organization, or it can be made public. This article focuses on making a Public Award Notice.

NOTE: The Public Award Notice feature is turned off by default. Please contact the Bonfire Support team to have this functionality enabled for your portal.

Once your project is marked as Completed you will see a prompt reminding you to award a Vendor (see What happens when I mark a Project as Completed?):

To award a Vendor, navigate to the Submissions section on the left navigation bar.

In this example below we are about to award the Vendor called ABZ Tech by clicking on the corresponding Actions button and selecting Award:

You will see an Award Proposal window populate. Here you can enter an award date, the value of the contract, the Public Award Statement, and any internal notes (not seen by Vendors). Remember to check off the Post Award Statement Publicly box to make your award viewable on the portal):

You can preview this message by going back to the Submissions section, then clicking Actions and selecting View Award:

In the Public Award Statement field, you are able to use a number of different tokens to automatically add the values found on the legend to your award statement. For example, if the award statement is written as follows:

It will be displayed to Vendors as:

NOTE: Awarding a vendor with a Public Award does not automatically notify Vendors of the award. In order to ensure that your Vendors are notified, please issue a Public Notice as well.

If your organization has a standard message that is used to announce awards across all of your projects, this message can be automatically applied to every public award statement created in Bonfire. Please contact Bonfire Support to have this functionality enabled on your portal.

NOTE: In order for a Public Award Notice to be visible to the public, you will also need to enable the Public Archives feature. Please reach out to Bonfire Support for help with enabling the feature.