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Creating and Uploading a Submission (for Vendors)

The process of creating a submission in Bonfire as a Vendor is quite simple. This video tutorial details the submission process:

NOTE: Before being able to submit, you will need a Bonfire account. If you don't have a Bonfire account yet, see our Vendor Registration Process page.

You can also refer to the article below for step-by-step instructions.

First, navigate to the Organization's Bonfire portal (the link should be something like example.bonfirehub.com or example.bonfirehub.ca), then click the blue LOG IN / REGISTER button in the top-right corner. You can then enter in your email and password.

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Once you log in, you can use either the Open Public Opportunities tab or the My Opportunities tab to find the opportunity you'd like to submit for. Most opportunities appear uner Open Public Opportunities but your opportunity may appear under My Opportunities if you received an email invitation for it.

NOTE: If the project you're attempting to bid on is found in neither of these tabs, it may be a Private project. In this case you'll have to access the bid directly via a URL that the buyer would have provided to you. For more information please see Why does an opportunity that I've been invited to bid on not show up on the Bonfire portal? 

Once you find the opportunity you'd like to submit for, click View Opportunity next to it:

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Once you've navigated to the project, you will be able to see various critical info such as the project Open Date, the Questions Due date (if the Organization is accepting questions via Bonfire), and the project Closing Date.

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Below that, you can view tables for all Supporting Documentation and Requested Information for the opportunity. These tables include download links to any files provided by the buyer (e.g., bid specifications, appendices, addenda, etc.), and also inform you of the file types you will be submitting, the number of files you are permitted to submit, and whether the information is required or optional. (For more info, please see How do I find the documents for the opportunity?)

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Further down this page, within the Messages section, you will see two tabs. The Public Notices tab acts as a bulletin board and will cover any changes or new information that the buyer wants to make vendors aware of. In the event that there are numerous public notices, you can use the Search bar to search for keywords and filter down your results.

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If enabled for the portal, under the Opportunity Q&A tab, Vendors have the opportunity to ask questions to the Buyer leading up to the Questions Due Date (outlined above). You can begin a new conversation by clicking the Start a new Opportunity Q&A button. (To learn more about how to ask a question, please see our How do I contact the Project Owner? page.)

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At the bottom of this page, you will see a button that allows you to Prepare Your Submission. Click this button when you are ready to do so.

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This will direct you to the submission page. You will see the current time, the closing time, and a numeric value for days remaining. You will also see your information below, which you can change at any time by clicking Edit Contact Info

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Under Step 1: Provide Submission Information, you will be able to upload all documents for this project by clicking Upload File, and uploading the corresponding document from your computer. Ensure that you select the correct file type. You are still able to download BidTable and Questionnaire templates in this stage, by clicking the download icon in that section. You will also fill out any requested data slots as well as True/False fields. 

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NOTE: BidTables and Questionnaires MUST be uploaded with the matching code (indicated in parentheses in the file name) from the template, or else you will receive an error message. Once you have uploaded your files appropriately, you will receive green validation circles to the left of each section and may proceed.

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From there, you can proceed to Step 2: Submit & Finalize. Before you submit, you must check the box indicating that you understand that you cannot change submission details once the project closes. From there, click SUBMIT & FINALIZE MY SUBMISSION.

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You will then be directed to a submission receipt page, which provides a comprehensive breakdown of all the information from your submission (you will also be emailed all of this information). If you did not receive this email, you can click Send Email at the bottom of the page to have it re-sent.

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By scrolling down, you will see a number of options on this page. You are given the option to Return to Portal Listing, and view more bid opportunities; Provide Feedback to Bonfire Support regarding your submission experience, or un-submit your submission to go back and make changes.

If you elect to revise your submission at any time, remember that you will need to re-submit and finalize your submission for it to be considered; past submissions that have been un-submitted will not be reviewed by the buyer. Please see Can I un-submit my bid once it has been submitted and finalized?

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Bonfire Support Hours: Monday - Friday 8:00am - 8:00pm EST