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How do I fill out a New BidTable?

As part of our New BidTables offering, Vendors are able to complete and submit BidTables directly from the submissions page, without having to download or complete a Microsoft Office Excel template. This streamlines the BidTable Submission process for Vendors, making it easier than ever to complete your Bonfire submission!

NOTE: If you are being asked to download a XLSX template, the Project Owner for your project has chosen to use Classic BidTables. Please read our How do I fill out a BidTable? article to learn more!

Once you log into Bonfire and select an Opportunity that uses the New BidTable format, the Type will note the accepted format of the BidTable. New BidTable format will be noted as a Datatable, meaning that you will fill it out directly from the submissions page. Here's what that would look like:

bt-vendor1.png

To complete the BidTable, scroll down to Submissions and click Prepare Your Submission.

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Once you have clicked Prepare Your Submission, you will be brought to the submissions page. On this page you can upload any required documents, as well as complete the New BidTable. Once the BidTable has loaded, it will look similar to the following:

 screencapture-gpeters-bonfirehub-submissions-66349-2019-09-20-14_55_36.png

Please note that in some cases, there may be a horizontal scroll bar. This indicates that there is additional information to the right that needs to be completed as well.

When starting to fill out your BidTable, begin with deciding if you will Bid or No Bid on the indicated line item.

NOTE: If you do not see this option, then the Project Owner has not enabled it and intends for Vendors to bid on all line items.

Complete your selections. For line items that have been selected as "No Bid," all text fields for that line item will be greyed out as shown below:

bt-selected.png

Scroll to the right to see additional BidTable fields that may be required. Clicking on a Text field will expand it, allowing you more space for your response.  

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Once you have clicked away from the Text field, your response will automatically save and minimize. 

If you need to change the width of the Item column in order to view the full text, you can do so by hovering over the Item column's shadow, then clicking/holding when the double-sided cursor appears. You can then drag the column to your desired width, as shown below:

bt-columnchange.gif

If the Project Owner has enabled the Additional Responses feature, you will be able to add Additional Responses by first marking the original line item as Bid, then clicking the + sign beside the Bid/No Bid selection buttons. An additional line will appear, this is where you can complete your additional response. 

bt-additional.png

Once you have completed filling out all required data for the requested BidTable, click Confirm BidTable to mark it as complete as part of your submission.

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Once the BidTable has been confirmed, Bonfire will validate your responses, then mark the BidTable as Complete. A valid BidTable will look as follows - please note the green checkmarks on the left, along with the Edit BidTable button at the top right.

bt-confirmed.png

 At this point, you can go ahead and Submit and Finalize your submission!

If you need to make adjustments or edits to this BidTable prior to the project's close, simply click the Edit BidTable button. This will return the BidTable to an editable view and you can make your changes. Once you make your desired changes click on Confirm BidTable. Be sure to Submit and Finalize prior to the project's close, however!

If your BidTable is not validated, and you are unable to complete the BidTable, read any error messages carefully to determine next steps. 

bt-errors.png

In the example above, we note in the error message that two fields are incomplete. The error message has additional identifying information specifically noting which line item has the issue, and which fields need to be corrected. Once the necessary corrections have been made, you will be able to correctly confirm the BidTable.

Further Reading:

How do I fill out a BidTable?

Creating and Uploading a Submission (for Vendors)

Creating a BidTable

 

 

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